Job Opportunity: USDB, Executive Secretary

the Position of
Executive Secretary

Location: Utah Schools for the Deaf and the Blind
742 Harrison Blvd. Schedule B
Ogden, UT 84404

Announcement No. 06-13
DPR 50356/5210

JOB SUMMARY Reports to the Director of the Program for the Blind/Visually Impaired, Region I. This job requires program knowledge and its related processes, procedures, policies, and goals which enables the incumbent to relieve the director of administrative detail. Provides secretarial and administrative support and assistance; receives calls and greets visitors, takes and relays messages, responds to requests for information; directs callers/visitors to appropriate individual(s); maintains calendars; schedules and coordinates appointments, meetings, travel, etc.; uses computer programs to write or draft correspondence, reports, documents, and other written materials; edits written material for accuracy, format, arrangement of material and conformity with standard acceptable English; generates and analyzes data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research; helps design and use questionnaires, surveys, etc., to collect and analyze data; reviews incoming correspondence, initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed; reviews outgoing correspondence, edits for procedural and grammatical accuracy, and conformity to general policy and factual correctness; records and/or transcribes minutes of meetings, dictation, dialogue, etc., and produces document in draft and/or final format; maintains and/or creates files or record keeping systems and monitors staff and student files, including the student registry; uses a variety of software programs to create specialized graphics, data bases, spread sheets, and other related specialties; places orders for teacher/staff supplies; performs other duties as assigned.

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